Simone Smerilli

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Quillbot

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“Everything is built on sand, but we must build as if the sand were stone.” (Borges) Building systems and automations for global teams.

Custom systems development, including automations and AI as needed. We discuss and craft the project scope together for your specific vision and requirements.

Bespoke Systems Development

Ongoing support, features implementation, systems development, training. Availability to be discussed.

Ongoing Collaboration

A one-hour coaching session to discuss your questions or define an initial strategy/roadmap for your project.

One-hour Coaching Session

An AI assistant that turns your Notion workspace into a weekly reflection engine. Analyzes your completed tasks, journal entries, metrics, and project progress to surface patterns, celebrate wins, identify stuck points, and suggest one small experiment to try next week.

Weekly Review Assistant - AI Instructions

A simple system based on the principles of Design Thinking as popularized by Ideo. The template features databases to track sprints, personas and customer journeys, ideation, prototyping, and testing sessions.

Design Thinking Toolkit

A simple task management system based on the principles of the book "4000 Weeks: Time Management for Mortals" by Oliver Burkeman. It includes an easy drag-and-drop system to organize tasks into an "open" and "closed" list, facilitating focus and pointed action.

Time management for mortals

Build and deliver training programs, then share a clean client portal where each client sees only their plans, sessions, logs, and invoices. Designed for solo trainers, it streamlines programming, scheduling, and progress tracking. All within Notion.

Personal Trainer OS - Programming + Client Portal

An AI marketing strategist that analyzes your business data and turns it into actionable strategies. Gets context from your Notion workspace—sales metrics, customer data, campaign results—and delivers strategic recommendations with tactical execution steps.

Marketing Lead - AI Instructions

A prioritization coach that cuts through your task list to find the 1-3 highest-impact actions. Analyzes your Notion tasks, identifies dependencies and leverage points, then recommends linchpin work that unlocks multiple outcomes or eliminates entire categories of busy work.

Task Leverage Coach - AI Instructions

A business coach trained on The Great CEO Within by Matt Mochary that helps you implement the book's frameworks—OKRs, decision-making, feedback culture, meeting structures, and more—directly in your Notion workspace.

The Great CEO Within Coach - AI Instructions

Run time‑off with clarity. This Team Leave Tracker is a ready‑to‑use Notion system that lets you approve and analyze leave while team members submit and track their own requests—cleanly, securely, and in one place, with or without AI.

Team Leave Tracker

The template helps modern day knowledge workers evaluate and score living locations around the globe.

Living decision template

Advanced travel planning and management for frequent travelers.

Adventure Architect | Advanced Travels Manager

Simple template to manage missions, projects, and tasks based on Slow Productivity by Cal Newport.

Slow Productivity

A simple and effective personal productivity system based on the principles in "A World Without Email" by Cal Newport.

World Without Email

Adaptable and scalable based on your needs, this OKRs system is a centralized place to plan, manage, and track objectives and key results for your entire team. It is most suitable for smaller teams or startups (5-50 people).

OKRs - Objectives & Key Results

Set, manage, and track your priority goals and flip a digital coin for random reward generation (automation included).

Evidence-based Goals Setting Toolkit

The Personal Trainer OS enables personal trainers to elegantly create, manage, and share programs and nutrition plans with clients

Personal Trainer OS

Define your fitness goals, set up workout programs, and track workout sessions all in one place.

Advanced workout planner

Centralize the process of planning, tracking and reviewing workout sessions

Ultimate workout system

A no‑nonsense coaching prompt that cuts through fluff to expose drivers and blind spots. It analyzes language for patterns and assumptions, delivers direct observations, deeper insight, and one actionable next step, and maintains living notes so each session gets sharper.

Personal Coach

A complete Notion operating system that implements Alan Mulally’s Working Together Management System for modern leadership teams.

Working Together Management System

Mindfully scale your business and increase its valuation and attractiveness to investors, following the "24 Assets" framework by Daniel Priestley.

24 Assets - Full Business Management System

This template helps CEOs and leaders operationalize their business and life - creating space for impactful work and effectiveness.

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